Simple Steps to Improve Data Protection

Law firms have an ethical and legal obligation to protect the confidentiality and security of their clients’ data. In today’s digital age, where data breaches are unfortunately becoming more prevalent, firms are facing both external and internal threats to their data. Hackers are constantly seeking new ways to exploit vulnerabilities, while employees may inadvertently expose sensitive information. So, it is crucial for law firms to take measures to safeguard their data. We outline some simple steps every law firm should implement to improve data protection.

Keep network and devices secure and updated

The first step in improving your data protection is to ensure that all of your firm’s devices and networks are kept secure and updated. All software and firmware should be up-to-date, and all devices should be password-protected and using multi-factor authentication wherever possible. Additionally, firewalls and antivirus/anti-malware software should be enabled and kept updated. It is also important to have a secure backup system for all data, in case of system failure or a cyberattack.

Implement document management controls

One of the most effective ways to protect sensitive client information is to implement document management controls, ensuring the confidentiality, integrity, and availability of client data. These controls can include password-protected access controls, encryption of sensitive data, regular backups, and limiting access to sensitive documents to only those who need it. Additionally, it’s important to ensure that all files are stored securely, either in-house or by using a trusted Cloud provider that prioritises security. Document management software can help streamline this process and ensure that all data is properly secured.

 

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