Digitisation and cloud migration aren’t new business strategies; they’ve gained momentum over the last decade. Whilst many industries have made strides in adopting cloud-based infrastructures and migrating to cloud-based email storage, legal firms and law offices often lagged in embracing this technology.
COVID-19 changed this. As more firms chose to work remotely, access to on-site document storage became cumbersome, and many are researching what benefits migrating to the cloud will bring to their business.
This blog examines the legal sector’s increasing need to adopt cloud-based infrastructure and explains why there is no better time than now to embrace digital transformation.
We are fully aware of the challenges you need to overcome to achieve your law firm’s digital transformation. With more than 15 years of experience, Transvault understands your requirements when moving to the cloud. This is especially true for law firms, held to strict standards of privacy. This can mean moving legacy data archives (email archiving, court filings and client documentation) in a timely, efficient manner, not impacting the client experience.
What is Cloud Computing for law firms?
While some law firms have reservations about embarking on a digital transformation, doing so brings a wealth of benefits. Moving to the cloud allows remote access to files from several devices, decreases IT costs from on-site infrastructure maintenance and provides effortless scalability.
When legal firms move their infrastructure to the cloud, the process involves moving data assets such as:
- Client documentation – Client records, notes, and any evidentiary documentation
- Appointments
- Collaboration data: Email, email archives, and Teams/Slack
- Financial documentation – Billing information, payments, refunds, retainer documentation, contracts, and balances
- HR – Employee records and details, attendance records, payroll and benefits, and email archives
- Business records
- Personal data – Demographics, account notes and contact details
Moving away from legacy on-site systems during a digital transformation allows law practices to seamlessly access data from anywhere within the boundaries set by law. It also ensures smoother day-to-day client interaction and enhances security to meet mandatory legal measures.
With the increased public focus on the confidentiality and security of personal data, a digital transformation is a smart approach. Cloud-based infrastructure futureproofs data security with highly secure protocols that offer the correct frequency of data backups and retention periods required by law.
Get useful pointers in our data migration planning guide around key considerations in any data migration.
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